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Tournaments

Tournament Creation

Step-by-step guide to creating dance tournaments

Create and manage dance tournaments using eParkiet's tournament management system.

Required: Stripe payment processing must be configured before creating paid tournaments.

Creation Process

Tournament Setup Workflow:

  1. Basic tournament information
  2. Create categories
  3. Create tickets (linked to categories)
  4. Configure forms and pricing
  5. Test registration process
  6. Publish tournament

Basic Setup

Create Tournament

Navigate to Tournaments → New Tournament:

Required:

  • Tournament name and description
  • Event date, time, and venue
  • Contact information

Keep status as "Draft" while configuring.

Create Categories

Navigate to Tournament → Categories:

Common Categories:

  • Standard Adult A/B/C (by skill level)
  • Latin Adult A/B/C
  • Youth/Senior categories
  • 10-Dance combinations

Settings:

  • Category name and participant limit
  • Age/skill requirements
  • Special restrictions if needed

Create Tickets

Navigate to Tournament → Tickets:

Critical: Each category needs a linked ticket to collect payments.

Participant Tickets:

  • Must be linked to a specific category
  • Set entry fees and early bird pricing
  • Configure registration deadline

Spectator Tickets (Optional):

  • Not linked to categories
  • General admission for audience

Test and Publish

  1. Test registration process completely
  2. Verify payment processing works
  3. Change status to "Published"
  4. Share registration links

Managing Active Tournaments

During Registration Period:

  • Monitor registration progress in real-time
  • Handle participant inquiries
  • Process payment confirmations
  • Send updates and reminders to participants

Communication Tools:

  • Automated confirmation emails
  • Bulk messaging to all participants
  • Category-specific announcements
  • Payment reminder system

Data Export

Export participant and financial data:

  • PDF participant lists
  • Excel spreadsheets with contact info
  • Payment status reports
  • Category breakdowns

Start simple for your first tournament. Add complexity as you learn the platform.

Stripe Payment Setup

Complete Stripe configuration guide for tournament payments

Tournament Categories Management

Complete guide to creating and managing dance competition categories